01
What role are you hiring for, and how many seats?
Title and volume decide the desk, the pitch, and whether this is a search or a staffing run.
For recruiters & staffing
The job order
at 6:05pm Friday.
A hiring manager who finally has sign-off doesn't email one agency — they email the two or three whose names they know, then give the search to whoever engages first and sounds sharpest. Published benchmarks say the median business takes 42 hours to reply at all. The req doesn't wait that long.
Speed is the first thing a client learns about you
Recruiting sells responsiveness. A client with an open req is losing money every day it stays open, and the first thing they experience of your firm is how fast you engage with theirs. An inquiry that sits over the weekend tells them exactly what the search will feel like — and hands the order to the agency that answered Friday night.
It cuts the same way on the candidate side. A strong candidate replying to an outreach or applying through your site is in motion with other recruiters the same week. Published benchmarks put the median first response at 42 hours, 63% of companies past the one-hour mark, and sub-five-minute responders converting roughly nine times better.
LeadsApp answers both kinds of inbound the minute they arrive, in your voice. It scopes a job order the way a recruiter would — role, location, urgency, what's blocking the hire — flags candidate replies for the right desk, and never discusses a candidate, a fee, or a guarantee. Every draft waits for your approval by default.
42h
Median time for a business to answer a new inquiry at all
9x
Higher lead-to-opportunity conversion when the reply lands inside five minutes
63%
Of companies take longer than an hour to reply to a new inquiry
Published industry benchmarks — not our own data
The intake questions it actually asks
Written from how your desk actually scopes an order — asked one or two at a time, so a hiring manager mid-fire-drill doesn't get a questionnaire back.
02
Is it on-site, hybrid or remote — and where?
Location is still the first filter on any pipeline, and it decides which recruiter picks this up.
03
How long has it been open, and what's driving the timeline?
A backfill leaking revenue and a new headcount budget are different levels of urgent — and different fee conversations.
04
What's the compensation range you have approved?
The question that saves everyone two weeks. Asked plainly, early, the way a good recruiter would.
05
Have you worked with an outside agency on this role yet?
Multi-agency races and exclusive searches are worked differently — better to know before the first submittal.
06
Who should the shortlist go to, and how do they want it?
The delivery detail that makes the first submittal land instead of sitting in the wrong inbox.
Example — not a real client
What this looks like in your inbox
An illustration we wrote, not a customer message. Everything in [brackets] is pulled from the business profile you fill in during setup — the AI states nothing it wasn't given.
Website contact form — Friday, 6:05pm
We lost our senior controller two weeks ago and quarter-close is coming. Need someone strong, ideally started within 30 days. Hybrid in [city], comp approved around $140-160k. Have you placed finance people at this level? How does your fee work?
Draft reply — waiting for your approval
Thanks for reaching out — this is an automated first reply from [Agency name], so your Friday evening email isn't sitting until Monday. [Recruiter name] runs our finance desk and will pick this up personally.
Two things that will let us move at your speed:
1. Beyond the controller duties, is there anything this hire must own from day one — the close itself, audit prep, a systems migration?
2. Is this search exclusive with us, or are other agencies working it too?
On the fee — that's a conversation [Recruiter name] will have with you directly rather than something I'd quote in an email. You'll hear from us [within the timeframe you've set in your profile].
— [Agency name]
89
Hot
Why: A live backfill with a named deadline (quarter-close), an approved comp range inside your market, a 30-day start expectation, and a direct question about engaging — this is an order forming, not a browse.
Read the reply again: it never quotes the fee, never claims placements it can't name, never oversells. It routes to the right desk, asks the two questions that scope the search, and books the conversation where fees actually get agreed.
What it will never do for a recruiting firm
A recruiting inbox is full of things an AI must not touch — candidate confidences, fee negotiations, protected-class landmines. The lines below are hard-coded, and review-before-send is the default, so you read every word first.
- Never discusses a candidate — no names, no résumés, no "we have someone perfect" with details attached. Candidate confidentiality survives the AI.
- Never quotes, negotiates or characterizes fees, guarantees or terms. It books the conversation where a human does that.
- Never promises a placement, a shortlist by a date, or a candidate quality level.
- Never asks about — or repeats — anything touching a protected characteristic: age, family plans, health, visa status beyond what your intake legitimately requires. Compliance questions belong to your recruiters.
- Never poaches: it replies to people who contacted your firm, and never cold-emails candidates or clients.
- Escalates instead of replying when a message is an existing client escalation, a candidate withdrawing from a live process, or anything mentioning an offer in motion — those are same-hour phone calls.
- Never states markets, guarantees or clients you didn't put in the firm's profile.
The next req goes to whoever engages first.
Point your contact form at LeadsApp, or forward the inbox it already emails. The next job order gets scoped within a minute, routed to the right desk, and answered in your voice — and you approve every word until you decide otherwise.
Free on 25 leads a month, no card · $149 for 250 · $299 for 1,000 · $499 unlimited
Every account also includes the free contact toolkit — search 136M+ US and Canada B2B contacts and verify any email, from the web or your own agents.
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